Bid Documents
Privacy Policy
Hamilton County Park District’s mission is to preserve and protect natural resources and to provide outdoor recreation and education in order to enhance the quality of life for present and future generations.
The Hamilton County Park District is dedicated to the fundamentals of protecting consumer privacy on the Internet. Our privacy practices for our website, GreatParks.org, are based upon guidelines established by the Children’s Online Privacy Protection Act (COPPA) and Controlling the Assault of Non-Solicited Pornography and Marketing Act (CAN-SPAM).
Does GreatParks.org and the Hamilton County Park District collect personal information from site visitors?
Hamilton County Park District collects personal information from our visitors only on a voluntary basis. We do not require this information for customers to obtain access to our site. However, in order to register for some of the programs offered on the Hamilton County Park District website, or to make merchandise purchases, you may have to provide personal information such as name, address, phone number and email so we may contact you with program confirmation, as well as credit card information to complete a financial transaction. Credit card information is destroyed after the program takes place or the merchandise has been shipped.
Occasionally, we may also ask for personal information (such as age, zip code, which parks you visit) for our own internal marketing use. You may provide this information on a voluntary basis. If you provide this information to the Hamilton County Park District, we will maintain your privacy and will not sell, rent or share this information with third parties. Only those people who ask to be added to our e-newsletter list or who ask for information from us will receive e-mail communications from the Park District. We also offer an “unsubscribe” feature that allows you, at any time, to have the Hamilton County Park District discontinue e-mail communications.
How does the Park District use “cookies?”
Hamilton County Park District may use “cookie” technology to obtain non-personal information from its online visitors. Cookies are information files that your web browser places on your computer when you visit a website. Most browsers accept cookies automatically, but can be configured not to accept them or to indicate when a cookie is being sent. We do not extract personal information in this process nor do we provide this information to third parties. We also do not contact you. Cookies allow us to customize your user interface to speed up the navigation process and to make the site experience more efficient. If your browser is configured to reject cookies, you may not be able to utilize some features of the Hamilton County Park District website.
Does GreatParks.org provide links to other websites?
The Hamilton County Park District website may contain links to other appropriate sites for similar conservation and outdoor recreation organizations. The privacy and data collection practices on any linked websites are entirely separate from Hamilton County Park District and are not covered by this Privacy Policy. Hamilton County Park District shall not be responsible for any failure on the part of any linked websites to comply with any privacy policy posted on the website, or any contractual or other legal obligations to which the operators of such website may be subject.
Conversely, other websites, which may contain material not suitable for children, may also link to the Hamilton County Park District website without our knowledge or consent. Hamilton County Park District has no responsibility for the content, policies or actions of these websites.
How do I contact the Hamilton County Park District with additional website privacy questions?
If you have any questions about Hamilton County Park District online privacy policies or procedures, please contact our Administrative Offices at 10245 Winton Road, Cincinnati, Ohio, 45231 or via email, information@greatparks.org.
Photography Policy
Private, educational and commercial photographers are all required to complete a photography application. A valid Hamilton County Park District Motor Vehicle Permit ($10.00 annual; $3.00 daily) is required to enter the parks. Group Motor Vehicle Permits are available for larger groups (call for price). A photo permit fee does apply to commercial photography.
Private & Educational Photography Application
Commerical Photography Application
Types of Photography
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Private Photography: Photographers hired for private use, such as wedding or senior class photographs, are not considered commercial photography and are not required to pay fees. You are required to fill out a photography application. No fee is required.
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Educational Photography:
Educational class projects, verified by the school's department head, are not required to pay fees. These groups are still required to complete a photography application. No fee is required.
- Commercial Photography:
A photography studio, production company, advertising/publicity firm or filming crew hired by a client to create a product for profit, are required to fill out a photography application, pay a photo permit fee and provide a Certificate of Insurance.
Photo Permits fees are required as follows:
- Still photography: $125.00 per day, per location
- Videography: $250.00 per day, per location
Reservation/User Fees
Commercial photographers, who wish to reserve a specific park area or use a park feature, must pay the same reservation fees as park visitors (example: golf tee time, reservable picnic shelter, etc.) Reservation fees vary.
Payment Options
Photo permit fees and reservation/user fees must be made at least five days prior to the date of filming. We accept Visa, Mastercard and American Express. You can make checks payable to: Hamilton County Park District, 10245 Winton Road, Cincinnati, Ohio 45231 Attn: photo permit. Reservation/user fees will be made to the specific facility requested.
Refunds Policy
No refunds will be issued for photography cancellations. If a cancellation is necessary due to inclement weather, a new date may be scheduled.
Certificate of Insurance
Commercial photographers must file a Certificate of Insurance in the amount of $1 million for general liability with Hamilton County Park District named as the Additionally Insured. Please email Certificate of Insurance to kwhitton@greatparks.org and mlooker@greatparks.org, fax to (513) 521-2606 or mail it to: Hamilton County Park District, 10245 Winton Road, Cincinnati, Ohio, 45231 Attn: Kimberly Whitton.
Security Options
Security can be provided by the Hamilton County Park District Rangers at their current hourly rate (please inquire about rate) with a minimum 48 hour notice. Outside security companies are not permitted. Please contact the Ranger Chief or Captain at (513) 521-3980 for additional information and requirements.
Regulations for All Photographers
- The photography policy is nontransferable and must be in possession on the site during shoot.
- All Hamilton County Park District by-laws must be followed.
- The holder of the photography policy is liable for any damage to park property.
- No vehicles are permitted on grass, sidewalks or other park areas not designated as vehicle parking areas, unless authorized by the Park Manager prior to the shoot.
- No photography is permitted in nature/wildlife management areas or areas not open to the public.
- Any misuse of park property or failure to comply with Hamilton County Park District photography regulations will result in revocation of photography permit and expulsion from the property.
- Park visitors are not to be prevented from using park facilities and amenities as a result of the shoot. Photos or films must not include any park visitors without their prior permission.
- The Hamilton County Park District, its parks, facilities and signs are not to be identifiable in final product of commercial photography. It should be clearly understood that the Hamilton County Park District in no way endorses any product or service connected with commercial photography.
- A valid Hamilton County Park District Motor Vehicle Permit ($10.00 annual; $3.00 daily) is required to enter the parks.
Metal Detector Policy
- Permits may be secured from any Park District Ranger, or at Ranger Headquarters. No fee involved.
- Areas restricted from metal detector use are Park District golf courses, areas designated for horticultural use, all athletic fields, all areas closed to the public, historic sites such as Shaker or Indian sites, parks opened by appointment only-Kroger Hills, Newberry Wildlife Sanctuary, Richardson Forest Preserve, Trillium Trails Wildflower Preserve in Glenwood Gardens, Oak Glen Nature Preserve, all state dedicated nature preserves and designated wildlife sanctuaries or wildlife management areas, or such areas where damage from probing may incur maintenance problems.
- Tool used for probing must be similar to a screwdriver, with a blade length of no more than six (6) inches, and a width of no more than one half inch.
- Any area disturbed must be returned to its natural state.
- Use of metal detectors will be restricted to weekdays only during the months of April through October. Metal detectors may be used seven days a week November through March.
- Section 131.06 of the Hamilton County By‑Laws reads as follows: "No person shall injure, deface, disturb or befoul any part of the Park District, nor any building, sign, equipment or other property found therein. No person shall remove, injure, or destroy any trees, shrubs, wildflowers or other plants, animals, fossils or minerals within the Park District."
- Violation of any of the above will result in the revocation of users’ permit.
- Penalty for violations of Section 131.06 of the Hamilton County Park District By‑Laws could result in a fine of up to $100.00 (first offense), or up to $500.00 (second offense).
